# Group Rooming List Collection Reminder — Hospitality AI agent | Mihu AI

Hospitality · Events

# Group Rooming List Collection Reminder

Collect complete rooming lists from group organizers before the cutoff, avoiding last-minute chaos.

Set up this outcome

## Apps this needs

Inbound Email Let the agent read and answer email enquiries. Connect during setup

SIP Trunk Route inbound & outbound calls through your phone system. Connect during setup

Booking / PMS Property, listing or reservation system for availability & bookings. Connect during setup

## How it works

Agent tracks each group's rooming list completeness against the deadline.

Sends reminders at 30/14/7/2 days with a simple submission template.

Escalates to a call with the organiser if the list is materially incomplete.

Once received, writes the final list to the PMS, mapping each named guest to a specific room before arrival.

## Data sources

PMS group reservation data Rooming list submission status

## What it targets

Rooming lists received before cutoff Target 90%

Day-of-arrival rooming list errors Target -70%