Automotive · Service

Fleet Scheduled Maintenance Coordination

Coordinate recurring scheduled maintenance for fleet/business accounts across multiple vehicles efficiently.

Apps this needs

DMS Keyloop, CDK or DMS export for customers & appointments. Connect during setup
Inbound Email Let the agent read and answer email enquiries. Connect during setup
SIP Trunk Route inbound & outbound calls through your phone system. Connect during setup

How it works

  1. Agent tracks each fleet account's full vehicle list and maintenance due dates in the DMS fleet module.
  2. Batches upcoming vehicles into an efficient scheduling proposal — grouped by week to minimize fleet downtime.
  3. Confirms and books each vehicle's slot directly into the DMS.
  4. Sends a consolidated fleet status report after each maintenance cycle.

Data sources

DMS fleet vehicle/maintenance schedule

What it targets

  • Fleet vehicles serviced on schedule Target 92%
  • Fleet downtime per maintenance cycle Target -20%