Hospitality · Events

Group Room Block RFP Response

Respond to group/corporate RFPs fast enough to make the shortlist.

Apps this needs

Inbound Email Let the agent read and answer email enquiries. Connect during setup
CRM Salesforce, HubSpot or your local CRM for leads & contacts. Connect during setup
Booking / PMS Property, listing or reservation system for availability & bookings. Connect during setup

How it works

  1. Agent ingests RFP details — dates, block size, meeting space, budget.
  2. Checks availability and generates a proposal using the standard group rate structure.
  3. Sends the proposal within the industry-standard window and flags high-value RFPs.
  4. Tracks proposal status — won, lost or pending — for pipeline reporting.

Data sources

Group sales CRM Room/meeting space availability Concessions policy

What it targets

  • RFPs responded to within 24 hours Target 90%